Accounts Payable Vendor Maintenance Specialist

Colonial has provided a wide range of opportunities for job candidates who are highly qualified, skilled, motivated and team players. Employees find exciting opportunities to grow and develop their careers at a stable company which offers a generous compensation and benefits package that includes annual incentive bonuses, retirement plans, insurance coverage and a host of other features that support a happy, active, productive and rewarding life. Come to Colonial, a great place to work, where people matter most, and where safety 24/7 is paramount.

Ready to work for Colonial Pipeline Company?

Are you intrigued by the thought of being part of revolutionizing the energy industry and a new era in the pipeline industry? Do you want to be a part of a company that is obsessed with excellence in everything we do? A company growing and expanding our business that is full of opportunity? If so, we are seeking smart, safety focused, and energetic professionals to join our team to help us to the next level of excellence!

What is it that we do at Colonial Pipeline Company?

Colonial Pipeline is the largest refined products pipeline in the United States, transporting more than 100 million gallons or 2.5 million barrels per day. Colonial transports various grades of gasoline, diesel fuel, home heating oil, jet fuel, and fuels for the U.S. military through a pipeline system. Colonial transports approximately 45 percent of all fuel consumed on the East Coast, providing refined products to more than 50 million Americans.

About the Accounts Payable Vendor Maintenance Specialist Position

As the Accounts Payable Vendor Maintenance Specialist, you will be an integral part of the Finance team ensuring the integrity of the vendor master data system of record for all suppliers across all Colonial entities. The position will be responsible for processing existing and new supplier information through approval workflow and updating/maintaining vendors daily to mitigate external fraud. In this role you will collaborate and work effectively with the many core groups within Colonial Pipeline including Accounts Payable, Procurement, Treasury, Tax, and other internal partners to ensure compliance with all required rules, regulations, and policies.

What You Get to Do:

• Work directly with Supply Chain, vendors, and end users to collect required documents, approvals, and ensure that all records are stored in a secure location.

• Perform system of record (Oracle R12, MS Excel, Smartsheet) entry and validations for new vendor setup, changes existing vendor information. Ensure all required documents are attached to vendor file within Oracle. Confirm data is entered in accordance with preestablished verification steps and IRS regulations. Improve vendor master data standardization as necessary.

• Use knowledge of legal compliance rules and regulations, IRS, and other government websites for 1099/TIN matching to protect Colonial from fraudulent payments, confirming tax-exempt verifications, and W-9 maintenance. Utilizes Internal Revenue Service website to confirm accuracy of EIN data.

• Ensures vendor records and sites are properly set up for specific tax liability in accordance with IRS 1099 reporting requirements.

• Enter and maintain banking information and verify/validate any change requests including completing direct deposit verification using a third-party external tool (Early Warning) or confirming data by phone calls. Utilize the Federal Reserve website to confirm bank branch and routing information.

• Performs initial vendor database analysis and prepare recommendation for updates. Complete updates to the vendor master file utilizing third party software (More4Apps) and continue in an ongoing basis.

• Works with Accounts Payable team to monitor and help evaluate vendor payment methods and terms (MSA terms, CK to ACH conversion of vendors/employees) and checking for and correcting data errors that prevent completion of routine tasks.

• Collaborates with internal departments to exchange information, identify supply chain related issues, and provide support as necessary.

• Research and provide information in response to requests to include responding to internal or external inquiries regarding vendor account setup or updates.

• Identifies and designs workflow processes for efficient vendor maintenance requests by collaborating with other team members and streamlines data collection and analysis procedures to ensure fast access to metrics.

• Provide system validation and integration testing to ensure business use cases are functioning as intended.

What You Bring to the Table:

• High School Diploma or General Education Degree from an accredited school or institution.

• Ideally, 5+ years of experience in Accounts Payable.

• Advanced knowledge of the procure-to-pay process and procedures and IRS guidelines for information reporting.

• Ability to think analytically and problem solve.

• Commitment to consistently adhere to policies and procedures and be a positive example for others by demonstrating the Company's core values of Respect, Accountability, Innovation, Safety, and Excellence in completing work assignments.

• Self-motivated, have phenomenal work ethic and looking for the right company to support your growth.

Got Extra to Bring?

• Bachelors' degree in a related field from an accredited college or university.

• Ideally, 3+ years of experience in Accounts Payable, Procurement, Accounting, or similar analysis role.

• Knowledge of Oracle R12, AP full cycle processing knowledge, 1099 reporting.

Advantages of Working at Colonial Pipeline Company:

Getting to work for a company that helps to meet our county's energy needs and keeps us moving!

Team members who care about each other while accomplishing remarkable things.

Highly competitive benefits - Check out Colonial's Total Rewards (~~~)

Are you up to the challenge? What are you waiting for? Apply today!

Colonial Pipeline is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status or any other reason prohibited by federal, state or local law.

Statement to all Third-Party Agencies and Similar Organizations:

Colonial Pipeline accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Colonial Pipeline employees, hiring managers, or send to any Colonial Pipeline facility. Colonial Pipeline is not responsible for any fees or charges associated with unsolicited resumes.

Colonial Pipeline Company operates the world's largest pipeline of its kind. It delivers refined petroleum products - gasoline, diesel fuel, home heating oil, jet fuel and fuels for the U.S. military - through a network of 5,500 miles of underground pipe buried under more than 3,000 miles of right of way in the Southern and Eastern United States. A vital part of the nation's infrastructure, Colonial places the highest emphasis on safe operations that protect its employees as well as the communities in which we live and serve, and the environment along the pipeline route.