Regional Controller - Remote, US

Description

Purpose

Assist Operations' Business Unit Managers and Division Project Controllers in leading the day-to-day project accounting from project initiation to billing and collections.

Key Responsibilities

Leadership and Direction

• Receive broad guidance from senior-level management relating to overall key objectives, critical issues, new concepts, and policy matters and general parameters for execution. Manage people and processes to ensure effective execution. Review work produced by staff for quality assurance.

• Manage the Project Accounting team and processes to ensure effective execution.

• Review work produced by staff for quality assurance.

At the Operational Level

• Provide guidance and support in the development, implementation, and monitoring of the Company's policies and procedures.

• Support Division Project Controllers in communicating process changes and special projects/reporting.

• Review and approve accurate and timely contract administration tasks.

• Orchestrate and oversee monthly billing and ensure timely closing.

• Review and identify shortfalls of projected revenue to actuals.

• Perform periodic data quality control of clients and project setups.

• Educate staff and Project Managers on project set up and billing activities.

• Manage the collections of accounts receivable by guiding and supporting Project Managers and Project Accountants.

Do the Work

Client Relations

• Develop and maintain strong relationships with internal and external clients to ensure a productive working environment.

• Communicate regularly with internal and external clients to help facilitate and timely resolve all inquiries.

• Handle and complete client vendor requests including vendor forms, ACH authorizations, W-9's and certificates of insurances.

Contract Administration

• Conduct internal reviews of authorized contracts to ensure the terms are approved by legal and ensure the Project Accounting Team understands and complies with terms including rates, special clauses, due dates, billing procedures, etc.

• Oversee timely data entry including, but not limited to clients, projects, billing terms, rate tables, sub budgets, labor codes, custom fields, etc. while ensuring an important level of data integrity.

• Review and submit weekly sales.

• Conduct frequent quality control reviews that keep the Company's data accurate, consistent, and well organized.

• Oversee the company filing procedures related to accounting documents including the setup form, contracts, amendments, invoices, special forms, and client correspondence into the centralized system while maintaining standardization.

Accounting

• Direct all accounting functions from preliminary to final net service revenue for direct projects including, but not limited to budgeting, sales, labor, work in progress, direct project expenses/accruals, cross charge, multipliers, and revenue factors.

• Maintain and update employee information as it relates to timesheet groups, expense groups, team assignments, default labor codes and appropriate Vision roles.

• Identify at risk sub/accrual expenses and provide guidance to the Project Accountants.

• Oversight of W-9s, COIs and new vendor paperwork for direct project sub consulting invoices to ensure compliance with company processes.

Managerial

• Direct and supervise a team of Project Accountants from different branches and divisions to ensure that each location is working toward the same goals and objectives.

• Assess and conduct quarterly employee job performance, rewards and performing disciplinary actions, as necessary.

• Responsible for working with Human Resources in the recruiting process to select and onboard additional staff.

Compliance

• Follow and advocate processes that ensure the Company deadlines and all financial activities for their assigned region are on time (monthly, quarterly and year end) in accordance with Generally Accepted Accounting Principles (GAAP).

• Follow the Accounting Standards Codification (ASC 606) guidance/criteria to measure revenue recognition.

• Follow and show evidence of accurate, secured financial reporting to comply with Sarbanes Oxley (SOX).

• Assisting with annual audit requests by gathering supporting documentation.

Operations

• Deliver monthly final financial information including expense, net service revenue, total labor, and revenue factor to the Branch Managers and Division Controllers.

• Develop and create managerial project reports for Branch Managers, Directors, Team Leaders, and Project Managers as requested.

• Work with the Operations to complete realistic, periodic review and scrubbing of Project backlog.

Training

• Educate and mentor staff members to reach maximum productivity, while ensuring all parties on the team are communicating effectively and working together as a cohesive unit.

• Conduct educational sessions to train new or promoted Project Managers on the project setup process, metrics, labor reports and online billing.

Collections

• Oversee the collection activities of accounts receivable to improve collections metrics.

• Provide recommendations and direction to the Cash Clerks to manage and apply cash applications.

• Ensure that the Project Accountants are communicating regularly with clients to help facilitate and resolve any issues that may arise as it relates to disputes, or claims.

Success Metrics and Competencies

Ideal candidate will consistently demonstrate...

• Self-reliance and ability to operate independently with limited direction.

• Solid understanding of project management systems, including internal financial metrics, and dashboards.

• Ability to effectively communicate with all levels of the organization and external partners.

• Possess strong written and verbal communication to share key targets and objectives of projects so everyone understands what the organization is trying to achieve.

• Exhibit leadership traits and offer sound guidance to others working on projects.

• Strong work ethic and commitment to quality.

• Highly motivated and problem-solving attitude. Ability to think critically and initiate solutions to problems not complaints.

• Proficiency in evaluating available resources to save money and increase efficiency.

• Ability to effectively manage and execute multiple time-sensitive tasks.

• Ability to monitor and manage multiple tasks and deadlines simultaneously.

Education, Work Experience, Licensure/Certifications, and Technical Requirements

• Bachelor's degree in accounting, contracts or related field required.

• Five or more (5+) years of relevant accounting/finance & management experience.

• Experience in the AEC industry preferred.

• Proficient in complex project-based accounting systems such as Deltek Vision.

• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

Physical Demands and Working Environment

• May be eligible for hybrid or remote work arrangement.

• Primarily indoor professional office environment and may risk exposure to bright/dim light, noise, fumes, odors, and traffic.

• Mobility around an office environment.

• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• Occasional lifting or carrying up to 20 pounds.

• Occasional pushing or pulling up to 20 pounds.

• Occasional reaching outward or above shoulder.

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

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Qualifications

Behaviors

Preferred

• Team Player: Works well as a member of a group

Motivations

Preferred

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Education

Required

• Bachelors or better in Accounting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)