Accounts Receivable Specialist

At D&D Mechanical, Inc., we rely on a meticulous financial system to drive business forward. Our accounts receivable department keeps that system running smoothly by managing cash influx and collecting payment from clients. We are searching for a skilled financial specialist to join our accounts receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Objectives of this role

• Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts!
• Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts!
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
• Exercise integrity and confidentiality in financial reporting and comply with national and local financial requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Gather and assemble invoices for appropriate documentation prior to payment.
• Billing responsibilities, monthly billing, related waivers/sworn statements.
• Issue invoices to Client (per direction from PM)
• Work as a liaison between field personnel and accounting department to communicate cost data on all jobs.
• Assist with job cost reports
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are current and uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
• Support other accounting and finance team

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Associate’ degree or equivalent
• Experience in accounts receivable
• Experience in driving process improvement

• Strong mathematical skills
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management and detail orientation
• Ability to keep company and partner confidences
• Microsoft Office Suite including Excel & Word
• Proficiency working with construction accounting systems, Foundation Construction Software preferred