Human Resources Coordinator

Description

Job Summary

The HR Coordinator will provide day-to-day administrative, project and analytics support to the Human Resources Teams for the US Commercial & Supply Chain Operations.

Primary Duties & Responsibilities:

• Assists with the administrative and analytical components necessary to execute Human Resources strategy. Builds relationships across the business units and supports plans to achieve goals across all levels of the organization.

• Provides support to HR teams, including but not limited to report generation, transactional input into Success Factors, data analytics, PowerPoint presentations, interacting across the HR pillars and troubleshooting employee questions.

• Supports the creation of open requisitions as well as new hire and promotion process with hiring manager, HRBP and Talent Acquisition team. Responsible for entering all employee life cycle transactions into SAP SuccessFactors HRIS.

• Liaison with Facilities and SFA Facilities departments to coordinate activities within protocols for the East Windsor Office.

• Handle front-desk/reception activities for the Office including greeting employees and office visitors, COVID protocols, visitor and vendor registration, mail, FedEx, conference room and storage room management, kitchen and office supplies and any special event coordination as required.

• Maintain accurate and up-to date org charts on shared drive and HRIS system; and share with key stakeholders to ensure open communication

• Coordinate meetings, conference calls, and events; reserves locations, send Outlook invitations, manage attendee list, coordinate with audio visual, and assists with preparing agendas

• Responsible for conducting new hire orientation, updating onboarding materials and orientation deck to reflect business changes. Responsible for sending onboarding emails to hiring managers and to new hires prior to start date. Act as a point of contact for new hire questions.

• Coordinate the offboarding process for terminated employees, including equipment return, question management, coordination with Facilities/ IT and exit interviews for entry level roles.

• Conducts research on industry and functional best practices in support of achieving strategic HR initiatives

• Responsible for supporting the execution of communication strategies. Compiles and disseminates written communications across the business

• Assist the HRBP's in the implementation of the annual performance review process, annual employee engagement survey and many other regular HR initiatives.

• Monitor the expense reporting process utilizing internal workflow system

• Use Microsoft Office products (Word, Excel, PowerPoint) to build presentations and shared workbooks/spreadsheets

• Assist with ad hoc projects

Additional Skills & Qualifications:

• 1-2 years working experience in Human Resources.

• Ability to speak conversational Spanish

• Must work on-site 5 days week.

• BS/BA degree in Business, Human Resource Management or related field.

• Ability to maintain confidentiality and discretion at all times

• Strong administrative, time management and follow through skills

• Must have demonstrated use of Microsoft Office (Word, Powerpoint and Excel) in work related experiences to deliver objectives and accomplish tasks

• Experience using Microsoft TEAMS is a plus

• Can work well in different settings whether independently or in a team/group environment.

• Positive attitude, welcoming & friendly and outgoing

• Self-Motivated, Responsible, Dependable and Accountable

• Detail oriented, highly organized, with the ability to handle multiple project streams simultaneously

• Experience with HRIS and employee data management is a plus.

• Proven ability to prioritize and multi-task in a fast-paced environment

• Ability to collaborate and work with all levels of employees

• Strong interpersonal skills: people oriented; customer service savvy

• Excellent verbal and written communication skills

• Strong ability to adapt to changing needs of the organization

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.