FISCAL TECHNICIAN 1 (Fixed Duration/Temporary)

Req #: 232100

Department: ~~~ Med.:Metabolism,Endocrinology & Nutrition

Appointing Department Web Address: ~~~/

Job Location Detail: South Lake Union

Posting Date: 03/13/2024

Closing Info

Open Until Filled

Salary: $3477 - $3907 per month

Shift: First Shift

Notes

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (~~~)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Medicine's Division of Metabolism, Endocrinology & Nutrition has an outstanding opportunity for a Temporary Fiscal Technician 1. This position provides assistance to the basic research programs within the UW Medicine Diabetes Institute (UWMDI) by completing identified fiscal functions for the Division of Metabolism, Endocrinology and Nutrition. This position reports to the UWMDI Manager of Program Operations.

DUTIES AND RESPONSIBILITIES Assist with pre-award processes such as Material Transfer agreements (MTAs), Confidential Disclosure agreements (CDAs), advance budgets, eGC1/MOD preparation and submission, and grant submissions.

Assist with post-award processes including interim progress reports, annual progress reports and final reports.

Assist with SAGE budget creations as needed.

Monthly Budget Reconciliation using institutional systems and program tracking systems, locating and matching source documents with posted expenditures, researching and resolving discrepancies.

Review and reconcile Procard, locating back up documentation for all transactions.

Review incoming invoices for accuracy, consult with research team for verification of activity, pay invoices, follow up and track invoices not received based on activity, and maintain tracking systems.

Assist in preparation and compilation of financial reports.

Process Payroll Accounting Adjustments, as needed.

Submit expense transfer requests as needed.

Assist with budget close-out and budget extensions, as needed.

Maintain all fiscal documentation required for audit/regulatory compliance.

Maintain internal file systems for finance and operations documents.

Communicate with vendors and sponsors as needed.

Assist Manager and Program Operations Specialists with other duties as needed.

Minimal amount of administrative support for research program seminars as needed.

MINIMUM QUALIFICATIONS High school diploma, or GED certificate; AND 1 year of accounting or bookkeeping experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS One year of experience providing administrative support in the area of fiscal and/or business management or equivalent education/experience. Extremely competent working with Microsoft Excel.

Strong communication skills, organizational skills, and attention to detail.

Familiarity with University systems.

Familiarity with UW policies and procedures such as Procurement, Travel, Budget reconciliation, etc.

Possess an eagerness to work in an environment with a healthy workload of paper and electronic tasks.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.