Business Services Associate (Executive Assistant)

Overview

The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.

Responsibilities

• Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department

• Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested

• Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions

• Develop and maintain strong, credible relationships across business units and deliver business results

• Respond to changing situations and encourage and help others to do the same

• Manage conflicting priorities and be comfortable in a fast-paced environment

• Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge

• Manage all operational detail and issues independently-take ownership for completion

• Prepare reports or replies to inquiries, selecting relevant information from a variety of sources

• Assist in moderately complex project coordination and support departmental initiatives

• Manage complicated business calendars in Outlook

• Maintain confidential records and files

• Assist with agendas, presentations, handouts, and other written materials for distribution at meetings

• Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)

• Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines

• Ethics & Compliance - Complete required SOPs in designated time frame

• Complete all requests in time frame allotted

• Mentor and develop Administrative Assistants, as required

• Performed other assigned tasks as needed

Qualifications

• Minimum of 3+ years of experience working in a fast-paced, Corporate environment

• Experience working in the pharmaceutical industry preferred

• Generally, supports VP(s) & Teams

• Proactive and solution minded. Able to make independent and high-quality decisions

• Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)

• Must be creative and innovative

• High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills

• Exhibits outstanding customer service; keeps customer first

• Results and quality driven

• Dependable, dedicated; strong team player

• Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.

• Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts

• Exceptional oral and written communications skill

• Ability to manage multiple projects and priorities, some project management experience required.

• Ability to track action items, metrics and timelines

• Capable of managing, coordinating and consolidating slide decks

• Highly organized, proactive, and motivated; ability to think strategically

• High energy; calm under pressure

• Flexible schedule and ability to work late hours if needed due to project demands

• 3 P's - Passion, Positivity, and Productivity

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations US-NJ-PRINCETON

Posted Date 5 months ago (11/10/2023 4:55 PM)

Requisition ID 2023-16994 # of Openings 1 Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time