ASSISTANT DIVISION CONTROLLER
RESPONSIBILITY LEVEL: Under general direction and guidance from the Division Controller, the Assistant Division Controller is responsible for all phases of finance, accounting, tax and financial reporting activities in coordination with the accounting/finance team at corporate headquarters. The Assistant Division Controller position is located in Champlin, MN and is responsible for financial reporting, including monthly departmental financial analysis and review, maintenance of all accounting records, general accounting, cost accounting, transactional accounting, preparation of financial statements, and tax preparations.
- Reports to Division Controller.
- Oversee the activities of the Accounting and Finance department to ensure accurate and timely financial reporting at the business unit level.
- Ensure effective internal controls and maintain compliance with applicable federal & state regulatory laws for financial and tax reporting.
- Perform tasks associated with month-end, quarter-end and year-end closings and prepare applicable account reconciliations, supporting schedules and analysis.
- Ensure appropriate financial, risk management and accounting policies and procedures are properly developed and maintained.
- Compile and analyze monthly financial results and provide commentary on variations from budgets/forecast.
- Ensure that all transactions are properly controlled and accounted for by standards consistent with U.S. Generally Accepted Accounting Principles (GAAP).
- Ensure compliance with Sarbanes-Oxley and all company policies and procedures and serve as one of the main contacts for internal and external audits at the business unit level.
- Analyze financial activity and use available information to forecast and prepare budgets, and to create and maintain performance metrics.
- Coordinate audits with external auditors, in addition to supporting budget/forecast preparations.
- Identify opportunities to improve processes and productivity to ensure that the business unit meets the goals
- Prepare and issue monthly management information reports, highlighting and explain variances for the business unit’s results and provide support and guidance on current period activities.
- Prepare monthly balance sheet reconciliations and ensure no significant balance sheet issues exist or develop.
- Coordinate the activities of Accounts Payable, ensuring the accurate and timely processing of accounts payable, employee expense reports and cash control.
- Prepare and manage general ledger and financial statements for the business unit, including month-end, quarter-end and year-end closings for the business unit.
- Review and post journal entries, reconciliations and account analyses.
- Identify and implement initiatives for business improvement and cost reductions.
- Support punctual cash collection by managing the timing for monthly billing and other cash management techniques.
- Prepare cash-flow reports, projecting cash needs, and controlling the daily cash management process.
- Manage cost accounting and inventory control including valuation aspects.
- Establish and maintain adequate controls which will verify the integrity of company policies and procedures.
- Maintain current knowledge of organizational policies and procedures, federal and state laws and current accounting standards.
- Conduct and/or coordinate audits of business unit accounts and financial transactions to ensure compliance.
- Monitor financial activities to ensure that all legal, regulatory, internal policies, work procedures and professional accounting standards are met.
- Analyze and prepare financial information that will assist in making decisions about the division’s future.
- Perform other duties and handle special projects as assigned.
- Support Company initiatives, such as software and systems implementation and other departmental or firm-wide improvements, with research, planning, and implementation, as required.
- A Bachelor’s degree in Accounting. CPA preferred.
- A minimum of 5 years of professional level experience in general accounting with a focus in the manufacturing, distribution and/or service industries.
- Extensive experience in multi-state sales and use tax filings/reporting.
- Experience in implementing and designing internal controls and procedures, as well as ERP systems, with hands-on knowledge of job costing and manufacturing is strongly preferred.
- In-depth knowledge of US GAAP required. Software and financial systems expertise including Microsoft suite of programs, FieldServio and Planful preferred.
- Strong people skills and the ability to work well in a highly collaborative environment.
- Travel outside of the office may be required on an ad hoc basis.