Accounts Payable Specialist

Description We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our dynamic team in a fast-paced environment. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to thrive in a high-volume setting. As an integral part of our finance team, you will be responsible for managing the accounts payable process and providing crucial support during month-end close activities.

Accounts Payable Management

Process a high volume of invoices accurately and efficiently, ensuring adherence to company policies and procedures.

Review and verify invoices, purchase orders, and expense reports for accuracy and completeness.

Obtain necessary approvals and ensure timely payment to vendors to maintain positive vendor relationships.

Month-End Close Support:

Assist in month-end close activities by reconciling accounts payable transactions and preparing accruals as needed.

Collaborate with the accounting team to ensure accurate and timely reporting of financial data.

Prepare and analyze various reports to support management in decision-making processes.

Vendor Communication

Serve as a primary point of contact for vendor inquiries, resolving discrepancies and addressing payment-related issues promptly.

Maintain open lines of communication with vendors to facilitate smooth invoice processing and payment.

Process Improvement

Identify opportunities for process improvement and efficiency gains within the accounts payable function.

Implement best practices and streamline procedures to optimize workflow and reduce errors.

Compliance and Documentation

Ensure compliance with company policies, GAAP, and relevant regulations governing accounts payable processes.

Maintain accurate and organized documentation of all accounts payable transactions, including invoices, approvals, and payments.

Cross-Functional Collaboration:

Collaborate with other departments, including purchasing, receiving, and finance, to resolve issues and improve process integration.

Work closely with the procurement team to facilitate the purchase-to-pay process and maintain accurate vendor records.

Qualifications

Bachelor's degree in Accounting, Finance, or related field preferred.

Minimum of 2-3 years of experience in accounts payable or related finance role.

Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel.

Strong understanding of accounts payable principles, processes, and best practices.

Excellent communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.

Detail-oriented with a high level of accuracy and the ability to prioritize and multitask in a fast-paced environment.

Analytical mindset with the ability to identify discrepancies and propose solutions.

Strong organizational and time management skills, with the ability to meet tight deadlines.

Knowledge of month-end close processes and familiarity with financial reporting requirements is a plus. Requirements Accounts Payable (AP), Accounts Payable (AP), Month End Close, Accruals, Oracle, Microsoft Excel

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at ~~~/Resources.

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