Temporary Human Resources Receptionist/Administrative Assistant - Minneapolis, MN

Temporary Human Resources Receptionist/Administrative Assistant - Minneapolis, MN

Temporary Human Resources Receptionist/Administrative Assistant - Minneapolis, MN




Posting Start Date:
January 27
2012

Job Category:
Administrative/Office/Clerical


Job Type:
Contract- Full Time


Employment Type:
Contract


Pay Type:
Hourly

Exempt/ Non-Exempt:
Non-Exempt


Work Schedule:


Work Hours/ Week:
40


People Manager:
No



Posting End Date:


Legal Entity:
RBC Capital Markets, LLC


Work Environment:
Office


Location:
Minnesota


City:
Minneapolis

Office/ Branch Address:
60 South 6th Street
Floor 7
Minneapolis
MN 55402

Relocation Provided:
No


Travel Percentage:
0


Fluent In:


Req ID#: 148438






Position Purpose:
The Corporate Receptionist represents the company in a professional manner while serving as its primary in-person receptionist at the RBC Plaza. This position will be very visible and the first contact many clients and visitors will have with the company and as such will have an impact on their initial impression of the firm. This position also provides back-up administrative support to various areas in Human Resources and Recruiting.

The position hours are 8:00 a.m. to 5:00 p.m., Monday thru Friday.
Key Accountabilities:

* Answer phone and greet walk-in clients, visitors and applicants in a professional and courteous manner and direct or assist them as appropriate. Answer roll-over lines and direct calls for some department personnel as appropriate.
* Open, sort, date stamp and distribute all incoming mail for mail-stop department
* Main point of contact for any 7th floor facilities requests
* Create and distribute New Employee Packets for all new employees to department managers and branch managers as requested. Mail New Employee Packets with offer letters to candidates as requested. Maintain an adequate supply of all necessary forms and inserts.
* Assist with New Hire paperwork such as I-9's, main point of contact for fingerprinting process
* Administer Metro pass program and sell event tickets as well as account reconciliation
* Administer Premier Choice Awards program
* Run and distribute Code of Conduct and Respectful Workplace reports
* Approve business card and stationery requests
* Manage parking sticker distribution for Human Resources
* Maintain schedules for 7th floor conference rooms
* Process invoices, prepare mailings and make copies
* Schedule meetings, assist with travel arrangements and order meals for the HR Generalist and Recruiting groups as needed
* Rideau contact and invoicing for anniversary gifts
* Order general supplies for Human Resources and keep the supply room well stocked and organized
* Assist training consultant with creating/editing materials, setting up courses in online catalog, setting up live meetings, and various administrative tasks
* May assist with coordination of floor moves, archiving, and systems requests
* Edit/create Word and Excel documents and Power Point presentations
* Perform other job related duties as assigned
Job Requirements: (Knowledge/ Experience):
Minimum

* Articulate and poised; projects professional image. Excellent oral communication skills, with the ability to communicate clearly with all levels of responsibility within the organization
* Able to maintain confidentiality
* Strong customer satisfaction focus
* One to two years of customer service experience
* Ability to work in a fast-paced, multi-priority environment.
* Strong recall / memory skills.
* Ability to quickly understand major functional areas of the company and key managers.
* Basic PC proficiency, and accurate typing of 40-50 wpm.

Preferred

* Two to three years previous experience as a receptionist in a professional environment.
* Microsoft Word, Excel and Windows 2000 experience.
Required Skills/ Competencies/ Attributes:

Education:
High School Diploma / GED

Required Accreditation(s):

Special Conditions:
None
Diversity:
Diversity in the workplace, one of our shared values, lies at the heart of our rewarding, open, supportive and inclusive work environment. We respect and respond to the many competing and evolving priorities in our lives so you can focus on what you can do best - put clients first.

EOE/M/F/D/V
About RBC:
Interested in finding out more? Clickhere.