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Our company is currently seeking for a full time Project Administrator (PA). We are specialized in high-end fitness club construction nationwide. The PA will be assisting the Directors' of Construction Managers on the administration for various projects simultaneously. The PA will be trained to use our internal accounting system, MAS 500, to keep track of all project cost budgeting and payments. Project sizes range from $500K to $15 million.
Duties include but are not limited to:
Develop and analyze monthly financial forecasts and results for North America region; prepare variance analysis and commentaries to management team
Write project briefs and report status information on projects to upper management
Generate subcontracts, purchase orders, and change orders
Work closely with the accounting department monitoring project budgets
Create RFIs, lien waivers and monthly requisitions
Request for insurance certificates
Verify General Contractors' and Subcontractors' liability insurance coverage and limits
Track submittals and update submittal logs
Process weekly invoices
Follow up with clients and architects on requisitions, long lead time items, and other miscellaneous matters to keep up with the project schedule
Keep track of DOB updates and permitting
Qualifications:
Minimum of 3 years experience working in a construction firm or demonstrate knowledge in construction.
Strong analytical & intellectual skills are required as there will be regular interactions with client representatives, architects, subcontractors and suppliers.
Must also be very familiar with MS Excel (advance level using formulas), Word, Power Point and Outlook.
The ability to comprehend architectural plans and AIA contract documents is a plus.
EDUCATION
Bachelor's degree required.
COMPENSATION
In addition to a competitive salary, this position will have a free national membership to all of our clubs to reflect our values and health-minded culture.
