Procurement Finance Supervisor

The Procurement Finance Supervisor is responsible for assisting the Procurement Finance Manager in providing financial, analytical and reporting support for UPS procurement teams and conducting and executing company-wide cost savings initiatives. He/She is responsible for developing forecasts and budgets and for creating, analyzing, and developing a wide range of reports, financial models and management presentations. This position supervises specialists and the administrative staff within the department. 

Job Duties/Responsibilities and Skills

Oversees Financial Reporting

• Responds to requests from management to provide ad-hoc and standard financial reports.
• Consults with requestor to determine resources needed, format of data output, and most appropriate reporting system needed based on report elements.
• Oversees generation of report, checks report for accuracy, and distributes to requestor and department.
• Generates quarterly general ledger account analysis to determine cost drivers and influence future sourcing activity and compliance.
• Develops Annual Business Plan for the function to guide function activities.
• Analyzes monthly cost statements, generates reports, identifies errors, and submits corrections to maintain accurate records.

Conducts Sourcing Financial Analysis

• Works with Commodity Managers to analyze and summarize bid responses to select most competitive bid.
• Provides rigorous financial analysis (e.g. complex financial modeling for bid analysis, cost savings methodology, lease vs. buy model, and Total Cost of Ownership) related to sourcing initiatives to make financially sound decisions.
• Performs spend analysis and cost benefit analysis to provides analytical support for sourcing / feasibility efforts.
• Researches list of potential suppliers provided by Commodity Managers to determine suppliers’ current spend, current revenue, and financial stability.
• Generates Company Overview Report for Commodity Managers and may also provide a Relationship Summary as requested by senior management to guide selection of vendor.
• Coordinates Purchasing Activity Review Committee (PARCO) meetings to ensure efficiency.
• Edits reports and provides additional information as requested to ensure readiness of reports for review.

Conducts Program Administration for Procurement

• Oversees UPS Procurement Card (P-card), American Express, and Intranet Procurement (I-procurement) programs to monitor spending.
• Works with administrative staff and requestors to approve new user setup, application and maintenance forms and changes to ensure they have access to necessary resources.
• Ensures usage reports are generated by administrative staff to monitor usage.
• Reviews reports for exceptions, past-due, and direct payment infractions and follows-up with cardholder as necessary based on usage infraction to prevent future infractions.
• Provides cardholder assistance and problem resolution to address problems as needed.
• Develops and maintains UPS employee reimbursement and purchase policies and procedures to guide and inform employee spending.

Provides Procurement Project Support

• Works as a Procurement project team member on assigned projects and attends strategy and planning meetings with Procurement project team to achieve function objectives.
• Develops new processes and procedures and conducts reviews with procurement stakeholders to obtain feedback and consensus.
• Jointly leads the implementation of new processes and procedures and conducts follow-up of enhancement projects as needed to assess effectiveness of new processes and procedures and make necessary changes.
• Develops and implements service level agreements (SLA) to meet stakeholder requirements.
• Establishes a supplier review schedule to monitor adherence toSLA.
• Publishes supplier scorecards to document and communicate supplier performance.

Supervises and Develops Others

• Determines employees’ training needs to produce continuous development plans.
• Provides on-going feedback and support to improve performance.
• Conducts performance evaluations in a consistent, fair, and objective manner to encourage continuous performance improvement.
• Holds others accountable to established performance levels to achieve individual and group goals.
• Resolves individual and group performance issues in accordance with UPS’s policies and procedures in a timely manner to motivate and foster teamwork.

General Requirements and Competencies

• Applies Accounting Knowledge
• Applies Financial Expertise
• Coaches and Develops Others
• Conducts Research
• Estimates and Forecasts
• Generates Reports

Education

• Bachelor's Degree - Preferred