International A/P Specialist

International A/P Specialist

SUMMARY OF FUNCTIONS

Performs accounts payable functions including receiving invoices, obtaining approvals, matching invoices to purchase orders, date entry and preparation of disbursements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.


• Determines dates for invoices to be paid; keys invoices into computerized accounts payable system.  Maintains alphabetical open invoice file for unpaid invoices.


• On a weekly basis, reviews invoices scheduled for payment and special check requests with Supervisor, prints approved checks, prepares and routes for signature according to check signing authority.


• Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.


• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.


• Performs other duties as requested by the Supervisor.

ORGANIZATIONAL RELATIONSHIPS

Reports directly to Accounts Payable Supervisor

QUALIFICATIONS

A high school diploma is required with courses in accounting preferred. 

Good communication skills and the ability to work well with people is essential. 

Familiarity with accounting and spreadsheet applications is required. 

At least three years of full cycle accounts payable experience. 

Purchase order experience preferred. 

Experience with International currency required.