Human Resources Assistant III

Opportunity

• With guidance from HR Division Partner, draft and edit job postings and position descriptions for non-posted positions, including Technical Assistants, Research Assistants, Postdoctoral Fellows, GSRAs, and Student Assistants.
  
• Perform tasks related to closing jobs in HRIS, and provide reports and updates to hiring supervisors regarding applicants and recruitment status for multiple job openings.
  
• In some cases, coordinate salary offers with hiring supervisor; prepare offer letters and employment forms. Ensure that offer letters and appropriate employment/benefit packets are sent promptly to the candidates.
  
• Conduct employee start appointments and coordinate the employment start process with the Division and HR Core staff.
  
• Complete all required document processing, including completion of the Personnel Files and Closed Job Files.
  
• Manage contract hires. Act as liaison between the hiring managers and the staffing agencies.
  
• Assemble and maintain personnel files for customer divisions and departments, ensuring appropriate content and security.
  
• Coordinate with the International Researchers and Scholars Office (IRSO) to initiate arrangements for visa applications and processing for non-immigrant Postdoctoral Fellows, Technical Assistants, students, guests and employee hires.
  
• Coordinate termination process for employees and guests in your customer departments.
  

• Prepare and process Personnel Action Forms for customer groups. Ensure appropriate distribution and filing.
  
• Track appointment end dates, employee leave periods, and coordinate notification to supervisors for term/temporary employee and guest appointment end dates. Ensure appropriate action is taken and documentation is updated to reflect current employee and guest status in PeopleSoft / HRIS.
  
• Develop, refine, and maintain various file and resource systems.
  
• Track Service Award Pins for customer groups.
  

• Serve on Laboratory-wide HR working teams or committees as needed.
  
• Function as liaison to the Laboratory Payroll Unit for Division payroll related matters for biweekly employees.
  

• Substantial relevant administrative knowledge and experience with demonstrated ability to provide a broad spectrum of support services.
  
• Thorough knowledge and understanding of human resources administration principles, procedures, including applicable laws and regulations; experience providing support for recruitment, staffing, and personnel administration functions.
  
• Strong analytical, planning, and organizational skills including demonstrated ability to anticipate, identify, and resolve complex administrative problems.
  
• Proven ability to handle sensitive and confidential information with discretion.
  
• Excellent writing and editing skills; demonstrated ability and experience in independently drafting and producing administrative documentation, correspondence, and reports.
  
• Excellent interpersonal communication skills with demonstrated ability to work effectively and diplomatically with a broad range of personnel and personalities.
  
• Substantial experience, proficiency, and expertise with personal computers utilizing word processing, spreadsheet, database and electronic meeting scheduling software.
  
• Proficiency with PeopleSoft human resources information system (HRIS), highly preferred.
  

• Renewable energy sources such as bio-fuels and artificial photosynthesis
  
• Energy efficiency at home, at work, and around the world
  
• The ability to observe, probe and assemble materials atom by atom
  
• Climate change research, environmental science, and the connections between them
  
• The chemistry and physics of matter and force in the Universe from the infinite to the infinitesimal
  
• Biological sciences for human health and energy research; and more
  

Notes

How To Apply