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For your reference, we have included the original job posting below.
Executive Assistant
Job Number:
40003510
Company Name:
Aegon Canada
Job Location:
Toronto, ON CA
Job Category:
Accounting & Finance
Executive Assistant
Executive Assistant
Job Type: Full-Time Location: Toronto, ON Last Updated: 11/28/2011
Job Description:
AEGON Capital Management
Summary:
Ability to provide exceptional support to the President/CEO as well as the Sr. VP's Fixed Income & Equities, VP Marketing & Director of Operations & Compliance & respective teams
Responsibilities:
. Provide Support for the President/CEO, Sr. VP's, VP's & Director of Ops & Compliance and AEGON Capital Management team . Calendar management including anticipating and assisting in preparation for meetings, prioritizing and organizing emails and requests for material review . Meeting arrangements . Organise and maintain filing system for fixed income/equity teams . Expense report preparation, credit card statements, processing of invoices & purchase orders, etc. . Responsible for all aspects of Petty Cash distribution, reconciliation and replenishment via Finance Department . Help Management team with budget related issues including the marketing budget. . Analyse variance reports & produce monthly recap report to direct reports . Coordinate travel arrangements involving business travel including air, hotel & car bookings . Trade Support, including settlement of trades, Input Daily Futures & Forwards Trades to generate trade tickets, Weekly & Monthly reporting to 3rd Party clients and other tasks as required.
Qualifications:
. Post secondary education (College or University) . Investment Management Industry experience a definite asset . Minimum 3 years related work experience . Demonstrated extremely strong organizational skills, detail-oriented and accurate, high work standards with a "total quality" mindset . Superior time and project management abilities . Must be able to proactively manage work by effectively anticipating priorities and potential deliverables based on developing knowledge of ACM's business . Flexibility and ability to adapt to changing priorities/situations with ease . Team player . Customer service oriented . Proficient in MS Software with strong knowledge of Word, Excel, PowerPoint & Outlook . Strong command of the English language with grammar and proof reading skills required . Demonstrated experience in developing and maintaining efficient administrative processes and systems . Ability to maintain a high level of confidentiality . Excellent communication and interpersonal skills . Professional, tactful . Confident decision maker
Competencies:
We value and reward the ability of our people .
. to strive to meet the highest possible standards of personal and professional behaviour . to demonstrate the ability to develop effective partnerships, focus on common goals and implement integrated solutions that are in the interests of everyone . to practice clear, open and honest communication and build an environment where full participation is the norm . to serve our customers, and each other in a professional manner. Our people must demonstrate, through their actions and behaviours, that they understand what "service excellence" means and how it needs to drive and direct everything they do . to help other people make the most of their abilities and recognize their full potential. Our people must consistently demonstrate the ability to work with others in a supportive, constructive and encouraging manner with the mutual goal of continual growth and improvement in everything we do and in every person who works here . to demonstrate a keen ability to identify and understand changing conditions and to respond. Our people must use creativity, resourcefulness and critical thinking to push past a problem and on to a well thought out solution . to contribute to the success of our business through the specialized technical skills and knowledge they bring to their role and demonstrate on the job . to take an active interest in our business and its success by better understanding the ways in which their job contributes to the goals and priorities of the organization
