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This position will report to the Senior Manager, Community Outreach and will be responsible for managing and overseeing the volunteer and part time employee deployment at weekly events. The Assistant Manager will work with the Senior Manger to recruit, educate and manage all volunteers and part timers that are needed to support events. Additionally, this position will support the Events Management and Logistics Department on a weekly basis, ensuring all road race events are fully staffed to comply with the needs of the New York City Department of Recreation and other city agencies.
Position requires demonstrated leadership and initiative. Creativity, adaptability, collaboration, decision-making skills and professionalism are necessary. Works effectively as an independent contributor and as part of a team in both lead and support positions. Demonstrates excellent time management and project management skills. Maintains effective working relationships and communicates with diverse audiences. Above average written and oral presentation skills. Manages multiple projects and works under deadline pressure with minimal supervision.
Responsibilities:
Oversee all part-time personnel that are employed to support the Volunteers & Community Outreach team at company and community events. This will include: preparing budgeting; establish proper on site check-in/check-out procedures; submission of part-time payroll for timely processing
Work with Communications Department to develop web based communication strategies and other avenues to highlight volunteer needs and easy methods to sign-up
Review important sector research; register for related employee volunteerism conferences; keep abreast on all developments related to nonprofit volunteer networking on regional and national basis
Work with the Senior Manager to develop viable incentives that can be incorporated into volunteer and part-time personnel programs
Coordinate volunteerism efforts with the Youth Community Services, especially as it relates to the New York City school system
Work closely with HR and Legal to ensure proper screening methods are in place prior to acceptance of volunteers and/or part time help
Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations
Correspondence with volunteers
Responsible for scheduling planning meetings with all internal and external personnel prior to event
Submit weekly status reports on all projects to Director
Requirements:
College degree required, sports business background preferred
Minimum 4+ years experience in management position working in nonprofit volunteerism sector
Ability to create effective staffing plan to cover needs for each event
Represent us at various volunteer related functions. Public speaking skills a plus
Ability to prepare budgets and provide detailed analysis per event.
Financial background preferred
Must have strong leadership and communicative skills; ability to work and manage diverse groups a must
Ability to effectively manage multiple projects and work under tight deadlines
Willingness to work long hours and various weekends
Computer skills required; including but not limited to: Excel; Power Point; Microsoft Project; Word; Visio
